Introduction to Commands and Resources in Word Window
Let us familiarize ourselves with the key commands and resources in Word
Window:
The Microsoft Office Button
It is the button in the upper-left corner of the Word Window. When you click on
the button, it displays a menu that can be used to create a new document, open an
existing document, save a document, print a document and perform many other
tasks.
The Quick Access Toolbar
It is present next to the Microsoft Office Button on the top. It provides you access
to the commands you frequently use. By default Following appear on the Quick
Access Toolbar:
- Save: To save your file (you may also press keyboard button Ctrl+S).
- Undo: To rollback the action that you last took (Ctrl+Z)
- Redo: To reapply the action you rolled back or to repeat an action(Ctrl+Y).
The Title Bar
It is next to the Quick Access toolbar at the top. It displays the title of the
document on which you are currently working. By default, the first new document
is named as Document1. For each additional document you open, the number
increases by one. You may save the documents by any legal filename you want.\
The Ribbon
The Ribbon is the panel at the top portion of the document, right below the Title
Bar. To begin with it has following seven tabs:
- Home: It has basic commands for creating and formatting the documents. It has controls for working with the clipboard, setting fonts, formatting paragraphs, applying styles and using Find and Replace.
- Insert: It has commands for inserting pages, tables, pictures, shapes, other illustrations, links, headers, footers, symbols, signature line and much more.
- Page Layout: The commands here help to set the layout of the document, apply a theme to the document to set the overall look of the document, set the margins, background colours, etc.
- References: It has commands that let you create Table of contents, footnotes, indexes, etc.
- Mailings: Has commands for creating mail merges.
- Review: Has commands to track changes and add comments to the documents.
- View: Helps to change the document views.
(We cover in detail each of the above features in the later sections of this unit.)
Besides these basic tabs, additional tabs appear from time to time, depending on
the context we are working in. These tabs are called contextual tabs. For example,
if you select a drawing, a Drawing Tools contextual tab appears that has
commands to help you manipulate the drawing. These contextual tabs appear in a
different colour to make them easy to spot.
The commands on each tab are organized into groups. Hence, a group is a
collection of logically related command buttons that you can use to develop or
edit your Word document. Commonly used features are displayed on the Ribbon
and additional options can be accessed through the dialog box launcher at the
bottom-right corner of each group
